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Query Excel file source through Linked Server

November 12, 2010 8 comments

In previous post we saw how to setup a Linked Server for MySQL Database. Now lets go with other data sources. Excel files are the most important source of data and report management in a particular department.

When you need to do some query on Excel data, one way is to use Import/Export wizard, push the excel contents to SQL Server and then query on SQL Server DB. Another and easy way is to create a Linked Server to Excel file and query directly the Excel file itself.
 

You just need to create the Excel file and execute the following SQL Statements below:
 

–> For Excel 2003 format:

USE MSDB
GO
EXEC sp_addLinkedServer
	@server= 'XLS_NewSheet',
	@srvproduct = 'Jet 4.0',
	@provider = 'Microsoft.Jet.OLEDB.4.0',
	@datasrc = 'C:\Manoj_Advantage\NewSheet.xls',
	@provstr = 'Excel 5.0; HDR=Yes'

– Now, query your excel file in two ways:

SELECT * FROM OPENQUERY (XLS_NewSheet, 'Select * from [Sheet1$]')
SELECT * FROM XLS_NewSheet...[Sheet1$]

 

–> For Excel 2007 format:

USE MSDB
GO
EXEC sp_addLinkedServer
	@server= 'XLSX_NewSheet',
	@srvproduct = 'ACE 12.0',
	@provider = 'Microsoft.ACE.OLEDB.12.0',
	@datasrc = 'C:\Manoj_Advantage\NewSheet.xlsx',
	@provstr = 'Excel 12.0; HDR=Yes'

– Now, query your excel file in two ways:

SELECT * FROM OPENQUERY (XLSX_NewSheet, 'Select * from [Sheet1$]')
SELECT * FROM XLSX_NewSheet...[Sheet1$]

 

Note: If your excel file don’t have headers, then set HDR=No
 

You may need to execute the following SQL Statements to configure the Linked Server initially:

USE MSDB
GO
sp_configure 'show advanced options', 1
GO
RECONFIGURE WITH OverRide
GO
sp_configure 'Ad Hoc Distributed Queries', 1
GO
RECONFIGURE WITH OverRide
GO

 

>> Check & Subscribe my [YouTube videos] on SQL Server.
 


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